How To Block An Email Address: The Ultimate Guide

How To Block An Email Address: The Ultimate Guide
Alex Kachalov Alex Kachalov 07 june 2024, 12:00 477
For beginners

Nobody wants to deal with dozens of spam messages flooding their inbox. Thankfully, most email services allow users to restrict specific addresses, effectively blocking unwanted content with just a few clicks. This article will explore the related procedures across various email providers, so keep reading to learn more.

So, can you block an email address?

You can easily add spammers or particular senders to your block list. This option helps keep your inbox free from junk mail. All the client needs to do is follow the step-by-step blocking instructions below. Each service provider has its own guidelines, so be careful.

The blocking procedure involves establishing filters or rules with defined criteria such as keywords and characteristics. This step is essential for configuring automatic redirection of incoming emails based on selected parameters. Consequently, emails will be either moved to designated folders, marked as spam, or bounced. Any particular blocking can be temporary or permanent.

What's the difference between unsubscribe and block

There are two primary approaches to getting rid of unwanted messages: opting out, aka unsubscribing, and blocking. These methods work differently and are designed for different situations.

The mailbox owner can unsubscribe from email newsletters or a particular source to stop receiving messages. At the end of the email, you can usually find the "Unsubscribe" link and click it to get removed from the mailing list, preventing future disturbances. However, this method relies on the good will of the sender and will only work if they are following the rules of mass mailing.

Another way to deal with unsolicited messages and junk mail is blocking. This feature prevents receiving emails from specific senders by your mailbox service. After this, any unwanted emails will end up in the spam folder or be bounced back by the mail provider.

It is advised to use the former method if you have previously opted to receive messages from this sender but just don’t need them anymore. The same goes for those cases where you may have forgotten about your previous consent but the message seems to be sent in good will. However, if the message is clearly and undoubtedly unsolicited, do not hesitate to block it: this will also help protect other mail users from similar unwanted emails.

How to block and unblock an email address in Gmail

Gmail, an email service run by Google, stands out for its intelligent email sorting capabilities. It efficiently organizes messages to maintain an orderly inbox. While junk mail is promptly directed to the spam folder, unsolicited emails still may occasionally slip through.

Blocking the sender emerges as the most reliable action to staunch unwanted email flow. Once a sender is blocked, their subsequent emails are quietly diverted to the spam folder. Here's a simple guide:

  • Open your Gmail account from your preferred device, be it a computer or mobile phone.
  • Identify and open the offending email.
  • Click on the More options button, depicted by three dots adjacent to the reply arrow.
  • From the ensuing dropdown menu, choose "Block [sender's name]". Confirm your choice in the popup "Block this address". From now on, all future emails from the banished sender will go to Spam.

For managing your blacklist, follow these instructions:

  • Access Settings by clicking the gear icon.
  • Opt for "See all settings" from the dropdown menu.
  • Proceed to "Filters and Blocked Addresses" to modify your block list.

Blocking "unwanted correspondents" not only aids in decluttering the inbox but also provides a more seamless and gratifying email experience. If you decide to unblock the correspondent, just follow the same steps, but instead of selecting "Block," click "Unblock."

How to stop unwanted emails on Yahoo

Blocking emails on Yahoo is a straightforward procedure. Users can add up to 500 contacts to their block list, automatically diverting incoming mail to the Spam folder and clearing the inbox. Here's how to do it:

  • Open the Yahoo Mail website and log in to your account.
  • Locate an email from the sender you want to block and open it.
  • Click on the three-dot icon in the upper right corner of the email interface.
  • Select "Block Sender" and confirm your choice.
Source: Proton Mail

If you need to make any changes, follow these steps:

  • Access your account Settings.
  • Choose "More settings" from the dropdown menu, then navigate to "Security and privacy."
  • You can manage your list within the Blocked Addresses section: unblock existing addresses or add new ones.
Source: Proton Mail

How to block emails in Microsoft Outlook

Outlook is an email client that integrates the work of several mailboxes. As part of the Microsoft Office suite of office programs, Outlook helps you collect all your emails in one place and provides convenient and quick access to email.

Like with any major provider, address blocking is also available on Microsoft Outlook. Below, we will describe in detail how to do just that.

Block an email address in Outlook on the Web

If you've chosen to restrict a particular address, here's the roadmap to follow:

  • Head over to outlook.office.com and sign in to the Outlook Web service.
  • Select an email you'd like to block.
  • Tap on Settings, located at the top-right corner of the interface, and opt for "View all Outlook settings" to access the full settings menu.
  • Within the menu, go to the Mail section and proceed to "Junk email".
  • Scroll down to "Block or allow" within the Junk email section and input the addresses/domains you wish to blacklist.
  • Locate the "Blocked Senders" segment, hit the Add button, and enter the info in the dialog box.
  • Don’t forget to save changes.
Source: Proton Mail

With these steps completed, suspicious emails will no longer clutter your inbox. Instead, they'll be moved to the Junk Email folder or deleted, according to your preferences. You can also manage the list of blocked senders or unblock some in the settings.

Source: Proton Mail

 

Block an email address in Outlook via the mobile app

With the Outlook mobile app, blocking is just as simple. The difference is that you'll need to block each sender separately. If you have multiple bothersome senders cluttering your inbox, you'll have to repeat the process for each one. Nonetheless, it's a direct method to keep your inbox organized and free of unwanted emails.

Here's how you can set it up:

  • Open the Outlook app on your device and head to the Inbox.
  • Find the email that is bothering you and open it up.
  • Look for three dots on the screen (or a similar icon) and tap on it.
  • Select the "Block Sender" option and confirm your decision.

How to block a sender with ProtonMail

You can thwart annoying spammers on ProtonMail using simple filtering rules. To block emails from your ProtonMail account, follow these steps:

  • Open the ProtonMail app or navigate to mail.proton.me.
  • Sign in with your username and password.
  • Access the Settings menu, then select "Filters" and click "New Filter".
Source: Hostinger Email

Next, configure the filter in the filter creation window:

  • In the "IF" section, choose "Sender" from the dropdown menu and input the email address you wish to block.
  • In the "THEN" field, opt to either "Move to Trash" or "Delete".
  • Finally, click the Save button to apply the Filter.

How to reduce spam in iCloud Mail

If scammers are targeting your iCloud Mail address, you can stop them with these steps:

  • Select a message from the sender you wish to block.
  • Find the sender's name in the message header.
  • Click on "Block Contact" in the dropdown menu.

Another way to block emails on iCloud is by setting up rules/filters:

  • Go to icloud.com, sign in with your Apple ID, and open your Inbox.
  • Find the Settings icon on the left and click on it.
  • In the Settings menu, look for the Rules tab.
  • Click on "Add a Rule" to create a new rule.
  • Set criteria for filtering emails by specifying the sender's address, subject lines, or keywords.
  • Decide the fate of blocked emails by choosing between two options — move to "Trash" or mark it as "Junk".
  • Be sure to save your changes = save the Rule.
  • You can modify your Rule if necessary.
Source: Business Insider

 

Source: Business Insider

How to prevent emails on Zoho Mail

Zoho Mail provides clients with an email hosting service featuring an intuitive interface. With Zoho Mail, users can securely and efficiently handle their email communications.

Here is a guide on how to block unwanted email addresses in Zoho Mail:

  • Sign in to your account, locate the email, and open it.
  • Hover your mouse over the sender's name/address and hit the Options button.
  • Select "Block" or "Block and reject future emails" and confirm your action.
Source: Hostinger Email

Final thoughts

Maintaining a tidy and organized inbox is an essential skill in managing digital communications. We’ve shown how to block addresses or senders using popular email platforms. You can unsubscribe, set up spam filters or stop suspicious emails altogether — the choice is yours. Either way, by adhering to our recommendations, you'll optimize your email workflow and boost your online security.

Frequently asked questions

Is there an easy way to stop someone from sending me emails?

One of the simplest methods to prevent someone from emailing you is to find an email from that particular sender in your inbox, then navigate to email settings and opt for the "Block" feature.

Why am I getting emails from a sender I've blocked?

Blocking does not guarantee complete prevention of receiving emails from those addresses. Double-check your settings: you may have restricted the wrong sender or misspelled it. Also, the message could bypass the block feature if it was sent via CC (Carbon Copy) or BCC (Blind Carbon Copy). Finally, the offender might have just used another sender address you haven’t blocked yet.

Do emails bounce back to the sender if I've blocked them?

Blocked emails typically don't bounce back to the sender. Instead, they're redirected to the recipient's spam folder or deleted without notification. While some email services offer return notifications, it's not a standard feature.

How do you notify senders that they've been blocked?

There's no way to do that directly. When senders are included in the block list, they typically don't receive any notifications. They might only realize they're blocked if they notice a lack of activity on their emails.

How can I unblock emails?

Head to your email settings, locate the blocked sender's section, choose the addresses you wish to unblock and remove them from the block list.

Related Articles

Blog
For beginners
Why is Gmail Blocking My Emails and What To Do About It
Gmail is the most popular email service globally, with over 1.8 billion active users. It processes tens of billions of emails daily, an enormous volume, and blocks a significant percentage of incoming mail.
Yurii Bitko
12 september 2023, 08:485 min
Blog
For beginners
What Is FBL and Do You Need It?
FBL reports back complaints to senders in the event of a subscriber.
Denys Romanov
28 december 2021, 11:175 min
Blog
For beginners
Marketing Gambling and Online Casino Services via Email
Email marketing is one of the best ways to advertise online gambling services. It outperforms other marketing mediums like social media and search engine ads. However, you must ensure to follow the required laws and regulations.
Alex Kachalov
27 april 2023, 17:169 min